Word files work better than .rtf with Mobipocket Creator, in my experience. Or HTML (import into Word, save as HTML).
You will have to make sure that the Kindles have the email address you send from white-listed from the "Manage Your Kindle" page. Also, don't forget the expense (granted, it isn't big money) of .15 per megabyte to send directly to the Kindles.
I assume you will retain physical control of the Kindles?
Again, I doubt that the type of document typically used for company meetings are going to look good on a Kindle 2's small screen - a DX would be better, but they cost more. Especially if some of the board members are older, and want to increase the font size to a larger size, for readability.
I love my Kindle, but there are just some things it isn't ideal for.
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