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This has to somewhat be approach from the ground up,
Dont use Windows or Mac, they don't respect or care about their users wants/needs for privacy at any level.
Move over to Linux, its not that hard.
Also use a device thats not connected to the net when handling your docs, that way you dont have to care, and ideally its NEVER connected to net.
you could even buy a crappy cheap 2nd hand system just to throw linux on it to learn and also handle your docs. then this system never goes online.
Also don't put too much "trust" into anything, even if its stated they can easily ignore it behind the scenes...
On a side-note, the big multinational companies(google, microsoft, apple) state openly in their terms and conditions the microphones in their phones/machines/tablets are in an "always-listening-state", and the masses dont give a sh**...
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