When you send books as "author", make sure the author name on all the books is the same (no typo or FN LN\LN, FN discrepancy) to prevent extra shelves
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3) If I am using the Author as shelf name can't I just specify that somehow as a one-time relationship?
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Yes by changing the setting to "Manual management" in "Sending books to devices" but i recommend using the Auto management.