Actually I was at a loss to work out just which forum to post to ... But opening the question up, the material is a combination of own scanned magazines, CD's of material that replace the stacks of paper I used to have and some PD stuff.
We have a well established convention for naming video files with a directory structure of <Program><Season><sxxeyy-name> and various open source tools and services support that, but it seems that the printed material is lacking in this area?