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I'll not repeat what others have said regarding "send to device". Good info already stated...
This is what I do when adding a book, etc. to my Calibre library prior to sending it to a reader...I use a Samsung Galaxy Player 5 for my primary reader and my iphone 4s as a secondary reader...my iphone has only several of my most favorite books on it and I use it for times when I'm waiting for something and quite bored but my reader is elsewhere...
Upon adding a book to Calibre I first convert it to other reading forms...I generally get all my books as either epub or from Amazon in AZW3. I convert all my books to epub and mobi...mobi just because...so all books in my library are in three formats...epub, AZW3 and mobi...for use in any device. The first rule about converting DRM'd books is we don't talk about converting DRM'd books here.
Once converted I then update the metadata...Some books have none when downloaded so I always check for the latest metadata and cover...using the best, in my opinion, cover available...or being fussy, if there is no cover I find one and add it manually.
I also edit the metadata for the name, author and series...I prefer my own order of naming and prefer to do it manually, ie book name..."Joe inferno-1" for name of book, "How to cook hobo style-1" for the series and place in the series...I find this much more easy and useful for keeping my series in proper order...you can enter any series title you desire and change the place number in the series using the handy drop box in Caliber but I also use a numeric add on for my own preference.
Once this is all done to my satisfaction I "save to disk". This sends a copy of the folder/file to a location I choose. I do this to save it to another location...separate hard drive storage of my library.
Now on to "send to device". When using my Android device...Samsung Galaxy...Calibre identifies if upon connection and shows the devices main memory...internal storage...and memory "A"...my SD card storage. I choose where to send it and generally use the SD storage as my primary book storage.
A nice Calibre feature is showing where each book is located...internal memory or storage card "A" or "B"...and the ability to access each storage area individually or directly through Calibre.
Calibre works similarly on my iphone 4s.
This is how I use Calibre for my library and readers. It works and I really love it.
I hope I've not muddied the waters.
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