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I'll let other more knowledgeable folk answer the questions about the various mail applications. But here's the answers to your techie concerns:
1. To install the official gmail application, you'll need to root your device. Fortunately, it's a relatively easy process and carries little risk. Installing the gapps, on the other hand, might be a little bit of a hassle. You can find the instructions how to do this on the "tweaks" thread at the top of the forum.
2. You can move files and folders around with the built-in ES File Explorer application. All you need to do is drop your files on the sdcard or hook your device up via USB. Then, when you enter ES File Explorer, just browse to the /sdcard directory (if you copied via USB) or the extsdcard directory (If you copied via sdcard). Unfortunately, Android isn't exactly designed like a traditional operating system; it's not really built to easily move around documents. As such, your best bet is probably to work with some kind of cloud service. I highly recommend Dropbox, even though the evil bastards now technically stipulate that they own the rights to your documents. If you're always needing to move your files around via USB, you're going to get tired of your eDGe pretty fast.
I'll let all the other people discuss the particulars of the other e-mail applications. However, in my experience, you can't really beat Google's official one. I would root my phone and venture to the distant ends of the Earth to make sure it worked.
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