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Old 11-26-2008, 11:34 AM   #1
ProDigit
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Emdash - punctuation macro

Hi,
My first,very easy macro in Word.
replaces doubledash with emdashes, and takes care of punctuation errors like 'space''dot' and changes it to 'dot'.
Following corrections are made:

' .' to '.'
' !' to '!'
' ?' to '?'
' :' to ':'
' ;' to ';'
'--' to '—'
' ,' to ','
Also, multiple spaces converted to a single space.

Punctiation Macro
Code:
'
'
' punctuation Macro
' remove textual errors
'
    Selection.HomeKey Unit:=wdStory
    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    With Selection.Find
        .Text = " !"
        .Replacement.Text = "!"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
        .Text = " ?"
        .Replacement.Text = "?"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
        Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
        .Text = "   "
        .Replacement.Text = " "
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
        Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
        .Text = "  "
        .Replacement.Text = " "
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
        Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
        .Text = "  "
        .Replacement.Text = " "
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
        .Text = " ."
        .Replacement.Text = "."
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
        .Text = "--"
        .Replacement.Text = "—"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
        Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
        .Text = " ;"
        .Replacement.Text = ";"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
        Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
        .Text = " :"
        .Replacement.Text = ":"
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
    Selection.Find.Execute Replace:=wdReplaceAll
    With Selection.Find
        .Text = " ,"
        .Replacement.Text = ","
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
End Sub

It's a rather simple macro, and my first too,and probably gains you about 3 minutes of work over doing it manually.

I've used the recording of macro to do this, probably if you're tech savvy you can create the same command in like 2 or 3 lines or so...

Ideas and modifications are welcome!

Last edited by ProDigit; 11-27-2008 at 09:18 AM. Reason: Added multispace to single space
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Old 11-26-2008, 03:20 PM   #2
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Macro writing resources

If you are interested in writing Word macros, I suggest you invest in Mastering VBA by Guy Hart-Davis (ISBN: 9780782144369). Although it is from 2005, it is the bible for writing VBA macros.

If you are interested in Word macros that will help you prepare text for publishing books, I highly recommend Microsoft Word for Publishing Professionals by Jack Lyon (ISBN: 9781434102362). Jack was an editor for a publisher in Utah for 25+ years and wrote many macro programs that have been used by thousands of editors to speed the manuscript preparation process. The book is newly published (September 2008 I believe) and is loaded with valuable information and macro routines. Jack's website (www.editorium.com) has some excellent macros for sale, including one called File Cleaner which includes numerous routines to make clean up of files quick and easy.

And, of course, depending on what you ultimately want to do, I'd recommend my own macros available at www.wordsnSync.com. However, these are not designed for basic functions; rather, they are geared to insure editorial consistency.
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Old 11-26-2008, 03:23 PM   #3
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No thank you,I'm not really into macro's and all..
there's already enough work to do for me right now,that Macro's can not replace


It's kind of a pitty, but I just wrote a Macro, and seemingly it's a bit of a useless one if you plan on using the document later on in BD...

But since I can't delete the post I'll leave it here.
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Old 11-26-2008, 03:48 PM   #4
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One other addition you might want to make is ' ,' to ','
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Old 11-26-2008, 04:18 PM   #5
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' ,' to ',' was already in the code.
I added it in the post.
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Old 11-26-2008, 11:02 PM   #6
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Nearly all spaces in a document are now been converted to 1 space. Saves some bytes.
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Old 11-27-2008, 02:52 AM   #7
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A nice feature would be, if you can delete unneeded line feeds too.

But it is a little bit more complicated. You have to delete all line breaks, if the last character on the previous line is no end-character. [.,-"!?;]


Text Text Text Text Text Text Text
Text Text Text Text Text Text Text
Text Text Text Text Text Text Text
Text.
Text Text Text Text Text Text Text
Text Text Text Text Text!
Text Text Text Text Text Text Text?
"Text Text"
Text Text Text Text Text Text Text
Text Text Text Text Text Text Text
Text Text.


into

Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text.
Text Text Text Text Text Text Text Text Text Text Text Text!
Text Text Text Text Text Text Text?
"Text Text"
Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text.
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Old 11-27-2008, 09:17 AM   #8
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that's actually pretty easy to do in Word,
however, I don't know if the macro can do that the way I would solve it, since the macro doesn't always do identically what you ask it.

basically you need to convert ^m to .. say a space, and then use trick above to erase double spaces.

A code like this already exists.
I don't like working with hard return text files, I'd rather choose html.

Last edited by ProDigit; 11-27-2008 at 09:20 AM.
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Old 11-28-2008, 02:32 AM   #9
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No, i don't want to convert all Line breaks into spaces and remove them, only the additional wrong ones and i want to store the real paragraphs. The Paragraphs after a special character are real.

Sometimes the Words AutoForm will remove it, sometimes not - and i have no clue, why or why not sometimes....
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