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I use a single Calibre library for my about 4000 ebooks. When I enter them, I tag them immediately with my own tags and usually delete all the tags that came with them. Examples of tags are:
-regency romance
-1920s
-young adult paranormal
-spies
-Austen variation
In addition to the Calibre library, I keep a Word document that lists all my ebooks. I have all my printed books in a Word document, too, so when I want to see whether I already own a book, I need to search those two documents only.
In the Word document, the books get moved through several categories. First, when I buy them, I enter them by format in a first list. The second list (now with information on the format attached to each book) contains all the books that I have entered into Calibre. Then I collect addional bibliographical information like original publication date, publisher etc., I tag them, and then I put most of them on the Opus. (Those which don't go on the Opus get a special placeholder in the list). Once this is done, the books go on the final list. This document is fairly long, but by keeping all the books in a single document I can find out really quickly whether I've already bought an ebook or not, or in which format.
So I only open Calibre (which is a bit slow in my old PC) when I want to find out details about a book or do something else with it like split it. The Word document is available very quickly and easily.
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